| Companies need to comply with many laws and | | | | as e-mails, word documents, PowerPoint presentations |
| regulations such as the Sarbanes-Oxley Act, the | | | | and faxes, must be carefully recorded, archived and |
| freedom-of-information act and Basel II, making it | | | | available when needed. Systems selected to aid in |
| increasingly important to manage documents and | | | | document management have to be secure to ensuring |
| archive them in a proper fashion. The compliance | | | | proper control over the use of sensitive data, but must |
| strategies that companies have developed are the | | | | also make sure that users are not made to wait very |
| main reason for the proper management of all | | | | long for important documents that they need. The |
| company documents. | | | | users must find the system easy to use and navigate. |
| Compliance and Document Management: | | | | Auditability, or leaving a traceable paper trail, and |
| Compliance factors have made it essential for an | | | | archiving are other important features to look for in a |
| enterprise to have control over all its documents, | | | | document management system. |
| making it mandatory to install good document | | | | When required documents are easily available to users |
| management systems to ensure security, ease of use | | | | in real time, the work processes is enhanced. It makes |
| and ready availability of necessary documents. Good | | | | it possible to make informed decisions and prepare |
| business intelligence systems and effective enterprise | | | | documents in compliance with all regulations and |
| content management systems are suddenly in great | | | | factors that govern them. |
| demand to help companies prepare and present | | | | Compliance strategies help decrease regulatory as |
| documents that comply with all of these regulations. It | | | | well as litigation risks that the enterprise faces. They |
| is essential that these systems be selected with care, | | | | help to reduce mismanagement of data, ensuring that |
| taking into consideration the business needs of the | | | | the companies secure their information and utilize it |
| organization, the cost and features that are offered. | | | | wisely. |
| This is because companies have realized the | | | | Companies must not only employ an effective system |
| importance of document management in compliance | | | | to manage all its documents, they must hire qualified |
| strategies. | | | | and experienced personnel to monitor the |
| For compliance strategies to be effective, the users | | | | effectiveness of these document management |
| should have access to secure, reliable and | | | | systems. Businesses have to realize that an effective |
| uninterrupted flow of content. When the compliance | | | | compliance strategy is aided by a good document |
| requirements are used effectively, the system | | | | management system. Successful businesses are |
| performance can be enhanced greatly. Companies | | | | those that realize the importance of document |
| have to realize the importance of IT personnel in | | | | management in compliance strategies. |
| ensuring the company has good compliance strategies | | | | There are firms that offer products and services to |
| in place. | | | | help you run a successful business. |
| All documents generated by company personnel, such | | | | |