| Since a report is written to give a complete picture of | | | | If such document is written in the form of a letter, the |
| a certain problem, it must be comprehensive and | | | | usual rules of commercial correspondence should |
| detailed, and should leave out no relevant information. If | | | | apply. It should contain the salutation, the complimentary |
| the executive, to whom it is submitted, has to re-inquire | | | | close, etc. the only difference being that it may contain |
| for some matter or ask for explanations, then there is | | | | sub-titles and its paragraphs may be numbered, if |
| something wanting in the description that the writer | | | | necessary. |
| should have included in the first instance. | | | | There is no standard plan for organization of reports. |
| That the document should be comprehensive and | | | | However, such file may be composed of the following |
| detailed does not mean that it should be long and | | | | parts: |
| drawn-out. A good description should have all the | | | | - Cover |
| characteristics of a good business letter and contain | | | | - Title page |
| only relevant matter. The language it uses must be | | | | - Contents page |
| clear and concise; for, a report written in vague, | | | | - Letter of Transmittal |
| confused or muddled phrases will defeat its own | | | | - Introduction of preface |
| purpose. | | | | - Table of contents |
| The report must be written in a certain logical | | | | - Table of charts |
| arrangement of ideas. The best arrangement is to | | | | - Summary |
| proceed from the general to the particular. While | | | | - Body of the essay |
| writing on a particular industry, a general description of | | | | - Appendixes |
| the geography and location must be given before | | | | - Bibliography |
| giving details of the factory building and machinery. As | | | | - Index |
| in all logical arguments, the story must contain a definite | | | | Above outline is quite adequate for all type of business |
| conclusion also. | | | | reports. |